BMK

1. Premises' specifications
2. User's responsibilities
   • Before the event day
   • Before the event
   • During the event
   • After the event
   • It is forbidden to...
3. Audio & lights
   • Audio and microphones
   • Party lights
   • Projectors

General:

• Total floor area indoors is ~800m²
• 300 people allowed simultaneously at the premises
• All spaces are fully accessible except for balcony areas, “sauna” and the
  stage

Furniture and tableware:

• No tableware
• 125 black plastic folding chairs
• 12 folding tables measuring 140x70cm
• Fixed bar counter with refrigerated drawers in the entrance hall

Kitchen:

• Two refrigerators
• Stove with an oven
• Microwave oven
• Two dishwashers

Toilets:

• Lobby: Two gendered toilets and one accessible toilet

Showtech:

• A fixed stage
• PA system with a mixer and microphones
• DMX-controlled party lights
• Two projectors, one pointing at the stage and the other towards a wall on the right of the stage
• Fixed stage with projector, speakers, microphones, and a mixer

Before the event day

• Fill out the extended time form if you wish to extend your reservation to end later than 01:00
• Electronically managed doors
  • Request the electronically locked doors to be scheduled unlocked at any point of your reservation during the service hours from the service advisors at the KY Office
  • Electronically managed doors require a passcode along with the electronical key every day after 17 o'clock. The passcode is provided along with the key by service advisors.

Before the event

• Carefully check the premises upon arrival
• Fill and submit the checklist accordingly
• Report deficiencies and damages by email to service@ky.fi‍
• Be mindful of the fixed showtech equipment when attaching decorations to e.g. the ceiling to avoid damaging the equipment, risking injury or posing a fire hazard. The equipment is heavy and gets warm, so attaching decorations or covering them is forbidden.

During the event

• Operate lawfully and according to KY's Code of Conduct and good manners
• Observe the operating time (premises empty and cleaned up by 01:00)
• Respect the maximum capacity of 300 persons at a time
• Keep the noise level reasonable throughout the reservation
• Use and handle the equipment, fittings, fixed structures and furniture carefully, ensuring their good condition at the end of their reservation
  
• Ensure adequate facilities for recycling by providing separate containers for at least cans and bottles, metals, biodegradables, cardboard, paper, plastics and burnable waste
  
• Keep the storage space under the stage and showtech storage room in order (see photos in the Storages section)
• Ensure that the maintenance areas and fire safety passages remain clear at all times
• If something is damaged during your reservation, notify the KY Office without unreasonable delay at service@ky.fi. In case of a more serious damage to the property (e.g. a broken window or water damage), contact the maintenance company Lassila & Tikanoja at +358 10 636 7000 immediately and notify the KY Office of the situation at service@ky.fi. Unreported damages result in a 100€ sanction in addition to the cost of fixing the damages.
• In case someone throws up at the premises during the reservation, clean it up yourselves with sprayable cleaner, towels and deodorizer from the cleaning cupboard at the backstage area. Additionally, notify the KY Office at service@ky.fi for disinfection. Unreported incidents result in a 50-300€ sanction for the cleaning and disinfection.
• In case of a risk of injury to people or more serious emergencies, such as fires, call 112.

After the event

• Clean up trash and tidy up the premises' general appearance
• Dispose of trash, cans and bottles appropriately, recycling everything possible according to the instructions below
• Wash dirty dishes, dry them and return them to their storage
• Lay chairs and tables neatly back to their storage under the stage
• Take broken chairs and tables to the shed in front of Saha's backdoor
• Move the furniture in the terrace away from the walls to avoid water damage
• Take all your own equipment, decorations and other stuff with you (including all lost-and-founds that belong at Espilä in the lobby behind TuoMela)
• Tidy up the showtech equipment storage according to the instructions in the Storages section
• Turn off all lights, including the party lights
• Ensure that all doors are locked when you leave
• Return keys to the return box at the front door of Espilä
• Report any missing or broken tech equipment to the IT Coordinator
• Report any missing or broken other equipment to the Administrative Coordinator

It is forbidden to...

• ...sell alcoholic beverages
• ...smoke indoors or outside the designated smoking area
• ...jam the doors open with e.g. chairs, bricks or pieces of wood (results in the fire alarm going off)
• ...use silk paper, duct tape, packing tape, zip ties or confetti in decorations
• ...light fires or candles indoors or outdoors close to the walls
• ...use the hazer/smoke machine indoors without permission from the KY Office
• ...make changes to the connections of the sound, light, or other electronic systems

Audio and microphones

• BMK has a stationary PA system connected to a mixer at the DJ table
• Do not touch speakers, cables, or anything beyond the mixer, everything should be ready
• Make sure that the power is on for everything you plan to use
  1. Main power: The switch is in the column behind the stage (first image below)
  2. Mixer power: Switch is in the backside of the mixer (second image below)
     • Next to the mixer's power switch is a similar switch for the phantom power, but that does not have to be switched on for the mixer to work

• Using microphones:
  • Make sure that the main power is on. The switch is in the column behind the stage.
  • Make sure that the mixer power is on. The switch is in the backside of the mixer.
  • By default, there are two microphones. The mic receivers are located under the DJ table. They should be on after turning on the main power.
  • The microphones have chargeable batteries. The charger is built into the microphone receivers located below the DJ table.
  • The volume of these microphones is controlled using the volume sliders on the mixer at the speaker’s booth (labels “Mic 1” and “Mic 2”).
  • If you're using other mics, connect microphone receivers to the mixer with an XLR cable using the connectors at the top row of the mixer.

Party lights

• BMK has a fixed DMX-controlled party light system
• There are 2 controllers (light tables). A separate one for the hallway/bar area and another for the stage.
• Hallway lights:
  • To use the lights in the hallway/bar area press the ON/OFF button on the light controller (photo).
  • Use the color switch to change the color of the different light combinations.
  • Use the brightness slider to control the brightness of the different light combos or to turn them off completely.

• Stage area lights:
  • The light table turns on automatically after turning on the main power.
  • Make sure that the “GRAND MASTER” slider is moved up.
  • On the middle of the light table press the black button with the label “CUE” underneath.
  • Use the 20 different sliders on the left-hand side of the light table to use the light presets.

Projectors

• BMK has a stationary projector in the main area, facing the stage.
• The remote for the projector is on the DJ table. Use this remote to turn on the projector.
• Connect your device to the HDMI port located in front of the DJ table using a HDMI cable.
• If this does not work, make sure that the “source” for the projector is HDBaseT.
• The projector screen behind the stage is controlled (up/down) with buttons located on the column 2 meters above the main power switch. Do not climb there, it was very difficult and it hurt to fall from there, believe me.