Code of Conduct

KY is an amazing community full of people with a great variety of different backgrounds. Our biggest asset is these people, as KY’s operations are based on our members working seamlessly together. To succeed in the work we do, whether it was in the voluntary network or at an event in our premises, our members must understand the type of behaviour that is expected from them and the set of rules that must be obeyed in the everyday KY life.

Code of conduct


1. Purpose


KY is an amazing community full of people with a great variety of different backgrounds. Our biggest asset is these people, as KY’s operations are based on our members working seamlessly together. To succeed in the work we do, whether it was in the voluntary network or at an event in our premises, our members must understand the type of behaviour that is expected from them and the set of rules that must be obeyed in the everyday KY life.


This Code of Conduct helps us to display the set of standards that the KY community has agreed to adhere to live up to our values. Its purpose is to summarise the principles and policies we want to follow and to set out guidelines for the kind of behaviour that we expect of each other.


KY encourages all of its members and partners to read and follow this Code of Conduct, which will help us all in making the right choices in the everyday KY life.

2. Applicability


This Code of Conduct applies to all KY members, KY employees, attendees at KY events, partners of KY and all people who hold a position of trust at KY or in an association operating under KY. These principles should be followed in all kinds of interactions between members of the community, whether they were carried out live or remotely.


A person who violates this Code of Conduct or KY’s statutes can be seen as unfit to operate at KY or in an association operating under KY, and in extreme cases can be dismissed from KY membership according to association law and KY’s official rules. Each case of potential violation of the Code of Conduct that is brought to KY’s attention will be observed by the Executive Director and Chair of the Board of KY.

3. Our Code of Conduct - KY’s common ground


3.1 Gender

3.2 Sexuality

3.3 Age

3.4 Faith and Belief

3.5 Multiculturalism and Ethnicity

3.6 Disability

3.7 Privacy of members

3.8 Socio-economic background

3.9 Language

3.10 Equality in general at KY

4. Code of Conduct at events


Events are an integral part of the everyday KY life, and thus an emphasized part of the KY Code of Conduct. These events build our community, and to that end, KY’s goal is to create an environ- ment where everyone feels safe and welcome to participate. Every KY event is dedicated to pro- viding harassment-free conditions for everyone, regardless of for example their gender, gender identity, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion.


KY has zero-tolerance for all kinds of harassment and inappropriate conduct or behaviour. Examples of harassment may include for example making sexual comments about appearance, unwelcome touching, inappropriate sexual gestures, or sending suggestive communications in any format. Inap- propriate behavior includes all kinds of violence.

5. Reporting an Incident


KY has zero-tolerance for all kinds of harassment and inappropriate conduct or behaviour. A safe en- vironment is a subjective experience, which cannot be judged from the outside and always depends on the context. Silent acceptance is not ok, which is why we encourage to always act on in case of seeing something inappropriate.


If you see, overhear or experience a violation of the Code of Conduct in KY’s premises, e.g. at an event, please follow these steps:

5.1 Contact details for the Executive Director and Chair of the Board


Executive Director

Heidi Riihimäki heidi.riihimaki@ky.fi 0500 430 546


Chair of the Board

Niko Ylä-Poikelus niko.yla-poikelus@ky.fi

6. Infringements of the Code of Conduct


The aim of this section is to assist those who have responsibility for dealing and are encountered with inappropriate behavior. It is important to remember that while examples are given of the type of inap- propriate behavior which may be dealt with by the sanctions outlined below, it is recognised that each incident will have its own particular circumstances. Many individuals may not be aware of how their behavior has affected those subject to it. Thus, each case must be considered on its merits and

it is not possible to have one model applied to all cases. It is important to note that when establish- ing how serious an incident or pattern of behaviour is, categorising the type of behaviour is less impor- tant than the impact it has on those subjected to it.

7. Communication of the Code of Conduct


The KY Board is responsible for communicating this Code of Conduct, and the main communication language used is English. The document and its policies will be communicated through KY’s communications channels to all members as well as to external partners to set up a common ground for the KY community.


This Code of Conduct has been implemented as a part of KY’s membership process and is com- pulsory to agree upon in order to be accepted as a new member to the association. In addition, this document or a corresponding summary will be attached to all Facebook event descriptions of associations that function under KY, starting latest from the beginning of the year 2021. This ensures that everyone is aware of the policies that should be followed at these events.


The set of standards in this document should be applied to both in-house marketing and business partnerships. Also, the internal and external resources regarding safe environment, such as KY’s and AYY’s contact persons for harassment as well as student health services, will be promoted in KY’s channels to build a safer student experience for all KY members.

Practical applications

How to Behave?


Here are some tips on how to conduct yourself in our events to ensure a good and safe experience for everyone:


  1. Make yourself visible when approaching someone new. You don’t need to take anyone by surprise.
  2. Ask for consent. May I join you? May I get you a drink?
  3. Avoid following or staring at someone forever as it may make them uncomfortable. 
  4. Give people their own personal space.
  5. Avoid filming people without their permission.
  6. Don’t flirt with someone who needs care. Helping someone who is having a difficult time is not an open door to flirt with them and if someone is having a hard time communicating or can’t take care of themselves, they can’t consent to sexual interactions. 

How to intervene?


If you spot a situation that seems to go against our Code of Conduct or where intervention could be needed, here are some ways you as a bystander can help:


  • Delegate the situation to a bouncer or the event organizer or have them assist you in breaking up the situation.
  • Directly confront the situation if you feel safe to do so. Ask if everything is okay or if help is needed and help the person getting harrassed exit the situation.
  • Create a distraction by, for example, pretending you’re a friend of the person getting harrassed and create an opportunity for them to leave the scene.
  • Document the situation, since filming or writing down what’s happening can be useful later on. 
  • If none of these help, wait the situation out and check on the person when the situation itself has passed.
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