In addition to the premises offered, KY’s associations and volunteers are also offered various services and other resources that they can use. Please note that these services are provided for KY Clubs, not for Other Clubs.
Club lockers are located in the basement of the KY Building and require an electronic keycard for access. The lockers aren’t huge but can be used to store drinks, accounting, print materials, etc. If your association would like a club locker, contact the Secretary for Clubs and Societies to inquire for free lockers.
There're also two bigger temporary storage spaces in KY Building that you can reserve in Resource calendar for max 1 week.
Due to limited space, KY can't offer any storage space in Otaniemi. Espilä doesn’t have separate club lockers - however, if you have a reservation at Saha, you can use the space to store items such as decorations or wine glasses for a short period of time.
Remember that you can also apply for storage space in Otaniemi from AYY. Check more info here.
Clubs that use club lockers or regularly hold meetings in KY premises can have an electronic key card. Note that there might be some adjustments for some of the clubs.
In KY Building, electronic key cards for clubs got access to the 3rd floor from 6am to 10pm (main doors, office door, Yläkertsi door) and to the basement 24/7 (metal gate and a door in one corner of the inner court). Please note that you don't have access to Alakertsi main door - you need to enter from the inner court to access your club lockers.
In Otaniemi, key cards work in Saha 24/7. Clubs have access to Espilä (KY Office) from 6am to 10pm. In Otaniemi premises you need a code to enter after 5pm and during the weekends. If you don't know your club's code, please contact the Secretary for Clubs and Societies.
Each club can choose to have their mail delivered to the KY Building, Espilä or which ever address they wish to use. To secure that your mail is delivered to the address you want you should fill this form for Posti (mark the option G “Uusi yritys” in the second page). After filling the form you should take it to a post office. Posti does not always deliver mail to the address on the letter but to the address in Posti system.
If you decide to have your mail delivered to KY Building or Espilä, we recommend that you use the format, below:
Association’s name and name of recipient
C/O KY ry
Konemiehentie 4, 02150 ESPOO or Pohjoinen Rautatiekatu 21 B 3. Krs, 00100 Helsinki
The mailboxes in Töölö are located on the third floor and the ones in Espilä are in the corridor outside Avokonttori. Remember to empty out these mailboxes consistently! Remember to read your email and club's email also regularly!
If your association is expecting bigger packages or deliveries, it’s your responsibility to inform the deliverer that the package must arrive during service hours (unless you’re personally there to pick it up).
KY’s associations can book the KY van on the electronic resource calendar for a kilometer allowance (0,43 eur / km in 2019). The van can be driven with a normal B driver’s license, but remember that each driver must fill in the van permit before sitting behind the wheel! The van must be picked up from and returned to Espilä (unless otherwise agreed with service secretaries). KY Van's parking place is the first lot when driving to the parking lot. Remember to also check the condition of the van before and fill in the drive log after using the van. If you need to fill up the tank, remember to use diesel and bring the receipt to one of the service secretaries for a refund.
If you need to buy food or related items in bulk, stop by Espilä or Töölö to borrow the wholesale card which grants you access to Heinon Tukku! Note that the card is a cash card, so each association is, naturally, responsible for making their own purchases. The cards can’t be reserved in advance and must be returned at latest the following day. There’s one card in Espilä and one in Töölö.
Each association has their own copy code, allowing them to use KY’s printers and photocopy machines in the KY Building or Espilä. If you’re not sure what your code is, contact the Secretary for Clubs and Societies. If your association doesn’t have an “@ky.fi”-email address but would like one, you can also contact the IT Coordinator for one (using the address also gives you license to use Google Apps services, G Suite for free).
KY also has other resources that can be booked on the resource calendar - these include two portable microphones, a camera set, a portable projector, a full-range speaker set (including speakers, stands, mixer and accessory case), an engine generator (clubs must buy their own 95 E10 gasoline), a bluetooth speaker, coat check tags, a handheld recorder, a streaming device, a gopro and a stabilizer. All equipment must be borrowed from and returned to Espilä, unless otherwise agreed with service secretaries.