Information on coronavirus

New information on the coronavirus is updated to this blog post.

New update 15.7.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the near future. 

All KY’s premises are open for reservations. Saha will have a restricted maximum capacity of 80 individuals, meeting rooms Contactor and TuoMela at their full capacity. Please note that the use of KY premises is always limited during the summer, as the office is on holiday in July.

Finnish authorities have decided that in Espoo, until further notice, gatherings may be organized indoors and in delineated outdoor areas without restrictions on the number of participants. Arrangements must adhere to the guidelines on the prevention of coronavirus infections from THL. 

While we are happy to see the return of student culture, we urge you all to act responsibly. Keep a record of the people you meet, get tested without delay, and inform us if you test positive for Covid-19 and you have attended a gathering with other students. The first persons to contact are our Executive Director Nina Pitkänen or the Chair of the Board Niko Ylä-Poikelus.

 

KY’s instructions for members

The corona situation in Finland and especially in Uusimaa has gotten better, but still it is important to comply with the authorities’ regulations.

Our priority is the safety and wellbeing of our members, which is why we have updated our instructions for KY’s events.

  • All KY’s premises will be open for reservations. Saha will have a restricted maximum capacity of 80 individuals, meeting rooms Contactor and TuoMela at their full capacity. Please note that the use of KY premises is always limited during the summer, as the office is on holiday in July.
  • In urgent matters, please contact us at palvelu@ky.fi. You can also find the contact information here.

Finnish authorities have decided that in Espoo, gatherings may be organized indoors and in delineated outdoor areas without restrictions on the number of participants. Arrangements must adhere to the guidelines on the prevention of coronavirus infections from THL. 

  • With events of more than ten people indoors, the participants must have the opportunity to maintain safe distances (15 minutes with under 2 meters’ distance). 
  • In outdoor events for more than 50 people, the customers or participants must have the opportunity to avoid physical contact, but specific safe distances are not required. 

While we are happy to see the return of student culture, we urge you all to act responsibly. Keep a record of the people you meet, get tested without delay, and inform us if you test positive for Covid-19 and you have attended a gathering with other students. The first persons to contact are our Executive Director Nina Pitkänen or the Chair of the Board Niko Ylä-Poikelus.

KY has also instructions for organizing events safely, which can be found here.

We have also updated the safety and hygiene rating system for events. Safety and hygiene ratings for events are ultimately a tool to communicate to the potential participants which safety and hygiene actions are taken into account in the event organizing process. See more info about the event’s safety and hygiene rating system here.

KY follows the instructions given by authorities

KY follows the guidelines given by the Finnish Government, THL, and the Metropolitan Area coronavirus coordination group. Restrictions concerning KY’s events will be dismantled step by step accordingly.

All events must comply with the safety regulations given by the Finnish authorities. Due to the swift changes regarding the epidemic situation, KY encourages its associations to follow the authorities’ recommendations regarding organizing events.

See the latest recommendations here by THL and AYY.

These policies may be revised if the pandemic situation or official recommendations by the authorities change.


AYY Services

AYY’s Services Office is open with amended opening hours. Decisions regarding special arrangements and special opening hours are made by the services team. The opening hours will be announced on the contact page of the services office. You can ask about membership or rental facilities with this form. If you have questions about housing, you can contact us with this form.

AYY’s rental facilities are opened with facility-specific recommendations.

See more info on AYY’s website.

 

Studies at Aalto

Teaching and studying will continue, in large part, remotely. Teaching that requires in-person contact and exams will be organized according to previous guidelines and pedagogical principles.

Aalto recommends the use of masks in indoor campus spaces. Aalto University supports students by providing each student with two cloth masks for use on campus. Masks may be collected by showing your student card at lobby service stations on campus. 

The course arrangements will be announced on the MyCourses and Into sites. More information about the effects of coronavirus can be found on Aalto University’s website.  Information especially concerning students, studies, exams and financial aid is available here. If you do not find answers to your questions in material published on this webpage, you can email us at corona.information@aalto.fi. 

 

 

Contact information

Please follow KY’s official channels to stay up to date about coronavirus.

KY’s official channels are:

Website: www.ky.fi

Facebook groups: KY Today & KY Events

Instagram: ky_1911

Email: MondayMail (contact emilia.silius@ky.fi if you want to subscribe)

 

If you have any questions regarding the current situation please contact:

EXECUTIVE DIRECTOR

Nina Pitkänen

nina.pitkanen@ky.fi

0500 430 546

CHAIR OF THE BOARD

Niko Ylä-Poikelus

niko.yla-poikelus@ky.fi

040 414 3619

 

Information about the situation and useful links:

If you suspect that you have contracted the coronavirus

If you have symptoms of any infectious disease, you are advised to stay home. If you suspect that you have contracted the coronavirus and are experiencing symptoms (according to THL, the most common symptoms are fever, cough and shortness of breath), please stay at home and follow the common instructions given by THL.

If you have questions regarding coronavirus, a nationwide telephone helpline provides general information on the coronavirus: 0295 535 535 (Call 112 only in a case of an emergency). This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.

 

The public health care helpline number is: 116 117 (24/7)  

We strongly recommend downloading the Koronavilkku app to help with contact tracing. 

 

KY follows the instructions given by authorities and Aalto University

KY follows the instructions given by Aalto University, authorities and the Finnish government. In Finland, the situation is monitored and assessed by the Finnish Institute for Health and Welfare THL. The risk assessment of THL is largely based on information and situation assessments from  WHO and ECDC. THL carries out a risk assessment daily, and the up-to-date information can be viewed on their website.

Aalto University’s own guidelines as well as frequently asked questions are compiled on their website. Aalto University updates the information and links to official sources frequently. If you do not find the answers to your questions in the published material, you can email your question to corona.information@aalto.fi. 

 

Authorities

A nationwide telephone helpline on the coronavirus (Call 112 only in a case of an emergency): 0295 535 535 

The Finnish Institute for Health and Welfare THL:

https://thl.fi/fi/ 

Ministry of Foreign Affairs:

https://um.fi/etusivu

Aalto University and AYY

Aalto University:

https://www.aalto.fi/en/aalto-university/information-on-coronavirus

Summary info including students’ services and financial aid is available in Into:

https://into.aalto.fi/display/enopisk/Coronavirus+-+information+for+students 

Aalto University Student Union AYY:

https://www.ayy.fi/en/aalto-university-student-union-preventing-the-spread-of-coronavirus-changes-to-opening-hours-and

 

 

Log on KY’s Covid-19 updates

New update 27.5.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the summer. 

The Board decided that some KY’s premises will be opened from 1.6.2021 onwards. Meeting rooms Tuomela and Contactor in Espilä will be available for meetings and associations will be informed about this opportunity in more detail. The premises will be available until 22:00, after which they will be closed for the night. 

Saha will be opened for bookings when the restrictions allow for the maximum number of attendees to be 20 people or more. In the meantime, hybrid or remote events are recommended to allow everyone in the community to participate even if small groups can gather live and Saha studio facilities will continue to be available. We want to thank all our associations who have innovated new hybrid events during this time and encourage you to keep up the amazing work!

We encourage everyone in our community to stay up-to-date and comply with authorities’ regulations. On 1.-15.6.2021 public events and meetings of a maximum of 10 participants will be allowed indoors and similar gatherings of a maximum of 50 people will be allowed in delineated outdoor areas, provided that safety can be ensured based on the instructions given by the Ministry of Education and Culture (OKM) and the Finnish Institute for Health and Welfare (THL).

New update 11.5.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the near future. 

The Board decided that all KY’s premises remain closed until 31.5.2021. Now that the pandemic situation seems to be getting better we are also prepared to make changes to the restrictions in a shorter timeframe than before. We encourage everyone in our community to stay up-to-date and comply with authorities’ regulations. 

The Finnish authorities have decided that until 31.5.2021 the maximum capacity for a public assembly is 6 persons. Additionally, everyone is advised to limit their close contacts to members of the same household or those considered as close as household members.

New update 23.3.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the near future. 

The Board decided that all KY’s premises remain closed until 16.5.2021. Now that the pandemic situation seems to be getting better we are also prepared to make changes to the restrictions in a shorter timeframe than before.

The Finnish authorities have decided that until 16.5.2021 the maximum capacity for a public assembly is 6 persons. Additionally, everyone is advised to limit their close contacts to members of the same household or those considered as close as household members. 

When celebrating Wappu, we urge you all to do so responsibly. Keep a record of the people you meet, get tested without delay and inform us if you test positive for Covid-19 and you have attended a gathering with other students. The first persons to contact are our Executive Director Nina Pitkänen or the Chair of the Board Niko Ylä-Poikelus.

New update 13.4.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY Wappu.

The Board has earlier decided that all KY’s premises remain closed until 2.5.2021. 

This means that Wappu will be celebrated in hybrid format with small groups or completely remotely, and we recommend that associations and KY members make their Wappu plans accordingly. All Wappu activities hosted by KY can be attended alone or in small groups to ensure your safety.

The Finnish authorities have decided that until 30.4.2021 the maximum capacity for a public assembly is 6 persons. Additionally, everyone is advised to limit their close contacts to members of the same household or those considered as close as household members. This should be taken into account when planning gatherings. 

We encourage everyone in our community to stay up-to-date and comply with the authorities’ regulations when celebrating Wappu.

New update 23.3.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the near future and regarding Wappu. 

  • The Board decided that all KY’s premises remain closed until 2.5.2021. 
  • We also highly recommend planning activities in hybrid or remote format for the rest of the spring.

This means that Wappu will be celebrated in hybrid format with small groups or completely remotely, and we recommend that associations make their Wappu plans accordingly. KY Board will gather and make a final decision on the format of Wappu events on 13.4.2021 when there is more information regarding the epidemic situation and authorities’ regulations in the end of April. 

The Finnish authorities have decided that until 14.4.2021 the maximum capacity for a public assembly is 6 persons. Additionally, everyone is advised to limit their close contacts to members of the same household or those considered as close as household members. This should be taken into account when planning gatherings. 

Associations have an opportunity to reserve Saha as a point of support for organizing remote events. More detailed information on this can be found on our website: https://ky.fi/instructions-for-kys-event-organizers-during-the-covid-19-pandemic/.

New update 23.2.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the near future. 

The Board decided that all KY’s premises remain closed until the end of March (31.3.2021). This unfortunately means that we are unable to commemorate our years in the KY Building with a live event. 

The Finnish authorities have decided that from 19.2. onwards, the maximum capacity for a public assembly is 6 persons. This should be taken into account when planning gatherings. 

Associations have an opportunity to reserve Saha as a point of support for organizing remote events. This opportunity applies to public events for the KY community organized by associations. More detailed information on the application process, event criteria and safety instructions can be found at https://ky.fi/instructions-for-kys-event-organizers-during-the-covid-19-pandemic/.

 

New update 28.1.2021

KY Board gathered today to discuss the current Covid-19 situation in the Uusimaa region and how it affects KY’s functions in the near future. 

The Board decided that all KY’s premises remain closed until the end of February (28.2.2021). The KY Office has moved all possible functions to a remote format and encourages KY members and volunteers to do the same. 

However, associations will be given an opportunity to reserve KY’s premises as a point of support for organizing remote events. This opportunity applies to public events for the KY community organized by associations. More detailed information on the process, event criteria and safety instructions will be provided for associations in the beginning of February.

We encourage everyone in our community to stay up-to-date and comply with the authorities’ regulations.

 

New update 05.1.2021

KY Board of 2021 had a meeting and discussed the current Covid-19 situation in the Helsinki Metropolitan area. In the light of the evolving pandemic situation the Board decided, that all KY’s premises will remain closed until 31.1.2021.

We encourage everyone in our community to stay up-to-date and comply with the authorities’ recommendations in organizing events. These recommendations apply to meetings and informal get-togethers as well.

We highly recommend planning activities in remote format for the first two months of 2021.

Associations should prepare themselves for a situation where events for more than 20 people will not be allowed at KY premises in February.

Above-mentioned strict recommendations and restrictions will be extended if the epidemic situation won’t get better in the Helsinki Metropolitan Area.

Trainings for new event organizers held in the beginning of the year will include a mandatory training on organizing safe events taking into account the Covid-19 situation.

 

New update 17.12.2020

KY Board of 2021 had their first official meeting, where the Covid-19 situation was discussed. 

KY Board 2021 reminds that every association must comply with the newest safety regulations given by the Finnish authorities. The board will have the next meeting on 5.1.2021 and that is when we decide the more detailed measures regarding Covid-19.

We encourage everyone in our community to stay up-to-date and comply with the authorities’ recommendations in organizing events. These recommendations apply to meetings and informal get-togethers as well.

We highly recommend planning activities in remote format for the first two months of 2021.

Events for more than 20 people will not be allowed at KY premises 12.-31.1.2021, even if the authorities would allow events bigger than that. 

Associations should prepare themselves for a situation where events for more than 20 people will not be allowed at KY premises in February.

Above-mentioned strict recommendations and restrictions will be extended if the epidemic situation won’t get better in the Helsinki Metropolitan Area.

Trainings for new event organizers held in the beginning of the year will include a mandatory training on organizing safe events taking into account the Covid-19 situation.

 

New update 1.12.2020. 

In the light of the evolving pandemic situation, KY have decided to close all KY premises 2.12.2020-11.1.2021. The KY Office will move all possible functions to a remote format and recommends all associations to do the same.

In urgent matters, please contact the member services via email at palvelu@ky.fi. You can also find the contact information here.

 

New update 23.11.2020. 

The maximum capacity for KY’s premises is 10 people and the reservable premises are open daily from 8 am to 22 pm. All gatherings should comply with the safety regulations given by the Finnish authorities.

KY strongly recommends event organisers to hold all gatherings remotely. KY’s premises should only be reserved in essential cases, for example where the continuity of the association is at stake.

KY recommends wearing face masks in KY’s premises, and urges everyone to put extra emphasis on hand hygiene and maintaining safe distances.

KY Office will be closed and service hours are cancelled until further notice. In urgent matters, please contact the member services via email at palvelu@ky.fi. You can also find the contact information here: https://ky.fi/contact-us/

 

New update 19.10.2020. Event organizing instructions were updated. KY does not recommend organizing events for more than 50 people.

The regulations regarding KY’s premises will stay the same; the maximum capacity for each space is 50 people and the reservations can only be made until 22:00. In events for more than 20 people, it is recommended that all participants wear masks. 

 At the moment Helsinki and Uusimaa are considered to be at an acceleration phase. If the situation changes and Uusimaa will transfer to a spreading phase, KY’s premises will be closed.

KY will also limit its service hours to one day per week. From Monday the 19th of October onwards, the new service hours are on Tuesdays from 15 to 17.



New update 16.10. It has come to our attention that last Saturday (10.10.) there has been a case of KY members being exposed to Covid-19 at the KY Building. If you have spent time in our Töölö premises last Saturday, we highly encourage you to limit your contacts if possible and monitor your health in the upcoming days. If you have or develop symptoms of any infectious disease, we urge you to get tested for Covid-19 and follow the instructions given by Finnish authorities.

 

New update 14.10. Event organizing instructions were updated. From the 19th of October onwards, KY recommends the use of face masks in all events in its premises with more than 20 participants. KY will also limit its service hours to one day per week. From Monday the 19th of October onwards, the new service hours are on Tuesdays from 15 to 17.

 

New update 30.9. Event organizing instructions were updated. From the 5th of October onwards, the maximum capacity in all KY’s premises is 50 people, and the premises can be reserved between 8.00-22.00.

 

New update 11.9. Hygiene ratings and event organizing instructions were updated. We also updated the instructions for event participants.

 

New update 9.9. Mursujaiset was cancelled due to the worsened situation regarding Covid-19 cases in Aalto.

 

New update 21.8.  Updated information about the event’s safety and hygiene ratings. New guidelines for organizing events during the Covid-19 pandemic.

 

New update 29.6.  From the beginning of August, KY’s premises will be at normal use and events can be organized in line with the regulations given by the Finnish Government. Other information is also updated to meet the new regulations given by the Finnish Government. (See the full list of updates at the bottom of the page).

 

New update 14.5.  From the beginning of June, KY begins to reopen its premises step by step to KY Office and volunteers. Other information is also updated to meet the new regulations given by the Finnish Government.

 

New update 31.3. all KY’s events are cancelled and KY’s premises closed 16.3.-31.5.2020. KY’s associations are also advised to cancel their events for the same time period. Nevertheless, we would like to emphasize that restrictions will be removed earlier if possible. Other information is also updated to meet the new regulations given by the Finnish Government. (See the full list of updates at the bottom of the page).

 

New update 18.3. all KY’s events are cancelled and KY’s premises closed 16.3.-1.5.2020. KY’s associations are also advised to cancel their events for the same time period.  All contact teaching is paused until 13.4.2020. Also, University’s facilities are closed until 13.4.2020. Other information is also updated to meet regulations given by the Finnish Government. (See the full list of updates at the bottom of the page).

 

New update 17.3. give open feedback on studies. We will take your feedback to the School of Business. Link to the feedback form can be found below.

 

New update 16.3. all KY’s events are cancelled and KY’s premises closed 16.3.-13.4.2020. Also, KY’s associations should cancel their events for the same time period. Other information is also updated to meet new regulations given by the Finnish Government.

 

New update 13.3. all KY’s events are cancelled and KY’s premises closed 16.3.-5.4.2020. Also, KY’s associations are recommended to cancel their events during the same time period.

 

New update 12.3. service hours are cancelled, both in Espilä and KY Building, until further notice.