The search for Annual Ball Committee 2021 is now open!

KY is turning 110, oh what a magical number, next February and now it is time to bring KY together to celebrate the magnificent number. And now we are looking for the exceptional people to bring it to life! How would you feel about organizing KY’s most extravagant event of the year? Are you ready to leave your mark in KY’s history?

 

Because of the way the the Covid-19 situation seems right now, we have decided that the KY 110th anniversary celebrations will be postponed to late spring of 2021.
As of this moment, we cannot give an exact date, as we have not agreed on alternative plans with relevant shareholders. However, this will be done and you will be announced as soon as possible so you can start getting excited once again for the historic KY 110 in good time.

 

As a result of these changes, we have also decided to continue the Annual Ball Committee 2021 application process to ensure the fairness for all KY members.This will extend the Chairperson application period as well as the Committee Member application period.

The application period for the chairman candidates starts this Tuesday, the 22nd of September and ends on Sunday, the 18th of October.

Apply as the Chaiprerson of the Annual Ball Committee 2021 here: https://forms.gle/VMFqWFPhP6q6SNfa6

The committee members’ application period starts on the 22nd of September and continues until Sunday, the 25th of October.

Apply as the member of the Annual Ball Committee 2021 here: https://forms.gle/E97AiKUMDBWBQ19z9

The Annual Ball Committee is an amazing opportunity to develop your skills in event planning and organizing. KY will provide you with all the tools in order to succeed and bring your ideas to life. Prior expertise in event organizing of this scale is not mandatory by no means. We are looking for motivated and excited members that wish to take part in bringing this once in a lifetime experience to life.

After you have filled out the application form, we will be in touch as soon as possible.

We can’t wait to read your application and meeting all of you <3

Pictures: Markus Havia

Last year the committee’s positions:

Read below what the members of the Annual Ball Committee 2020 has to say about their positions!

Apply as the Chairperson of the Annual Ball Committee 2021 by 18th of October here: https://forms.gle/VMFqWFPhP6q6SNfa6

Apply as the member of the Annual Ball Committee 2021 by 25th of October here: https://forms.gle/E97AiKUMDBWBQ19z9

Chairperson

“Leading KY’s 109th Annual Ball Committee has truly been my favourite project ever because organizing KY’s most glamorous event that is all about celebrating KY, our wonderful community and the people in it is not something you can pull off any day. The project taught me a lot, and thanks to my lovely committee members, it was a lot of fun too! 

As the chairperson of the committee, you will be in charge of the big picture, budget, timetable of the project as well as the team spirit and the wellbeing of the committee. I can assure you that you will learn plenty about organizing a large scale event, working with event professionals, communicating with stakeholders, proactive problem-solving and leading a team. Starting from scratch might feel a little frightening at first, but in the end, everything falls into place and you can see the result of your team’s hard work and guests enjoying themselves.

 

On the other hand, if you feel like the role of the chairperson is not quite something for you, there are many other roles to choose from! We worked as a team, but each committee member had an area of responsibility that played a crucial role in the project. There were seven committee members in addition to the chairperson and they were in charge of decorations, graphic design, programme, catering, invitations, corporate relations and communications. 

 

All in all, it is just wonderful and rewarding to see all the plans and details come together to create such a magical event that KY’s Annual Ball is. If you are interested in applying, I can recommend that with all my heart!”

Kiti Kainulainen, Chairman of the Annual Ball Committee 2020, KY109

Application form:
https://forms.gle/VMFqWFPhP6q6SNfa6

If you are interested in applying, please fill out the Chairperson application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Invitations and Vice-Chairperson

“My name is Kaiku Kettunen and I acted as Vice-Chairperson and responsible for invitations for the Annual Ball Committee of KY109. 

 

The best thing about the position is the ability to do almost all the work before the annual ball and thus I was able to enjoy the event without much stress. In this position, you are responsible for sending the invitations to the invited guests and tracking the responses so that you know who is attending. The position requires systematic organizational skills and detail orientation so that the correct invitations find their way to the invitees. Also, proficiency in Excel is highly recommended. The Annual Ball Committee offers a great team for you to work with in order to organize arguably the most important event of the year for KY (especially due to next year being the 110th Annual Ball).”

Kaiku Kettunen, Invitations and Vice-Chairperson for Annual Ball Committee 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Program

“Hi all! My name is Paula, and I was responsible for the program of KY’s 109th Annual Ball. As the head of the program, I made sure all the participants of the celebration would find themselves amused throughout the event. This included designing the program and the shows, communicating with all the relevant people, and making a schedule for the evening. 

 

In this role, you will find yourself communicating and coordinating with dozens of parties, from performers, speakers to people taking care of the technology at the event. So, good organizing skills are a big plus!

 

As the responsible of the program you get a say on many things that will happen during the evening, but don’t worry if you’re not the most creative person – the program of the annual ball is very traditional and pretty much stays the same every year! However, there’s always some room for new ideas and twists, so don’t be afraid to suggest even your crazy ideas if you have any!”

Paula Malka, Program for Annual Ball Committee 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Communications

“No matter how fabulous of a ball has been planned, it’s no use if nobody knows about it. That’s why the role of communications responsible is so important. As a communications responsible your job is to keep everyone informed about the Annual Ball, to create the Ball’s website and to make sure the partners get the visibility promised. On top of that, you get to create hype and influence the whole image of the Annual Ball. The best thing about this role is that you get to be creative, gain a lot of valuable experience in communications and be a part of an amazing team!”

Maria Karesoja, Communications for Annual Ball 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Art Director

“In 2019 I visited my first ever KY’s Annual Ball and I was amazed. I instantly knew I want to be a part of something so extraordinary and unique in the future. Visiting the annual ball was great, but being a part of the Annual Ball Committee exceeded my expectations.

 

I was glad to be the Art Director of the Annual Ball Committee. My responsibility was to create the visuals for KY’s 109th Annual Ball. In practice, I created a coherent look which was used for example in the marketing materials, website and invitations. The key learning for me in the process was to learn what managing an event like no other is. The amount of work which goes to one night is pretty much, but with a great team, it is just mostly having fun. We had the privilege to make the Annual Ball to look just like us and also give something to the KY community that is so dear to us all. Overall this was such a unique experience for me and I would recommend it for anyone interested in creating the most glamorous KY event and the best annual ball possible. 

There is absolutely nothing better than seeing people enjoying the event you have been working on with your team for months. Therefore I’m sincerely grateful for my time in the Annual Ball Committee.”

Evita Tuovinen, Art Director for Annual Ball Committee 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Corporate Relations

“Hello everyone! My name is Inka Palimo and my main job for the Annual Ball Committee 2020 was to scout and contact possible corporate partners for the Annual Ball. I looked up some of our old partners as well as searched for new ones. I worked closely with KY’s corporate sector, and they made sure that I got all the help that I needed and answered patiently to all of my questions. 

 

I was also in charge of assembling the goodie bags for the Annual Ball and finding partners to provide us with the products. This task was particularly fun since I had the opportunity to come up with the items myself! I also arranged the Annual Ball week’s benefits, which included things like cheaper tux rent and hairdresser appointments from certain companies. Each company that decided to be a part of the Annual Ball week was promised a certain amount of visibility throughout the week, so I also made sure that this commitment was seen through. 

 

Last but certainly not least, I acquired the shot glasses for the big event. 

 

Ultimately, I think that my responsibilities were very versatile and creative, and I warmly recommend applying to the position!”

Inka Palimo, Corporate Relations for Annual Ball 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Catering

“My responsibility in the Annual Ball Committee was Catering, meaning I was responsible for making sure all guests received a tasty three-course dinner suited for the elegance of the Annual Ball. My tasks included taking care of all the special diets and requests of the guests as well as planning the dinner with the restaurant. 

 

I was also responsible for organizing the Formal dressing and smooth party behaviour-course to kick off the Annual ball week. We also helped other members of the committee whenever needed and planned many details of the evening as a team. 

 

I would highly recommend the Annual Ball Committee, as it was great to get to plan and organize the most glamorous event of the year, as well as get to know KY members from different years and backgrounds!”

Essi Pelttari, Catering for Annual Ball Committee 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Decorations

“I first went to KY’s Annual Ball in 2019, and I was instantly impressed by the event. When I got the chance the following autumn, I knew I wanted to apply to be a part of the team that would give someone else the experience of their first Annual Ball. I was so glad when I got chosen and the whole process of making the Annual Ball happen was interesting and amazing to be a part of.

My role in the committee was to be responsible of the event’s decorations. The celebrations for KY 109th Annual Ball were held at Bank and my job was to make sure the venue looked beautiful and coherent with our theme. I worked closely together with our AD, who designed the logo and colour scheme for the celebrations and tried to bring those out in the decorations as well as coordinate with the venue itself. I picked out the flowers and bought and embellished the table decorations and arranged decorations in place on the date of the actual event. I was also in charge of the IT side of the event, but I had amazing help and it wasn’t at all as intimidating as I feared it would have been as someone, whose strengths are definitely somewhere else than in the IT stuff.

It was amazing seeing the decorations and the whole venue put together when the event started and people flowed into the space I had decorated and I was proud to see my work.”

Emilia Silius, Decorations for Annual Ball Committee 2020

 

If you are interested in applying, please fill out the Committee Member application form below by the deadline. There are separate forms for Chairperson and Committee members. If you have any questions, we are more than happy to answer them. Do not hesitate to contact us!

 

Application form:
https://forms.gle/a7d9Xyq1JhCx6ZAp9

 

Culture Producer

Topias Turppa

topias.turppa@ky.fi

040 353 8276

Are you ready to leave your mark in KY’s history?

Apply as part of the Annual Ball Committee 2021 below!

Apply as the Chairperson of the Annual Ball Committee 2021 by 18th of October here: https://forms.gle/VMFqWFPhP6q6SNfa6

Apply as the member of the Annual Ball Committee 2021 by 25th of October here: https://forms.gle/E97AiKUMDBWBQ19z9